Run your chess academy on autopilot
Recurring invoices, fee reminders, class reminders and monthly progress emails run on their own once you switch them on. The copilot drafts the rest and, by default, asks before it changes a record.
Watch the 2-minute walkthrough- 08:12, for the counsellor. A parent asks on WhatsApp. The copilot scores the lead and drafts a reply. Outcome: trial set, sat 10:00.
- 17:30, for the front desk. The coach takes the register. A missed class gets a make-up offer, drafted for approval. Outcome: make-up offer sent.
- 18:45, for the coach. Stockfish checks every move. The copilot explains the mistake in plain words. Outcome: saved as a puzzle.
- 19:15, for accounts. Twelve fees are overdue. Template reminders go on schedule, and the personal follow-ups wait for you. Outcome: 12 follow-ups sent.
- Month end, for parents. The copilot drafts the report narrative from the record. A coach approves the AI text before families see it. Outcome: sent to 3 guardians.
08:12, for the counsellor. A parent asks on WhatsApp. The copilot scores the lead and drafts a reply. Outcome: trial set, sat 10:00.
Works with the tools your academy already uses
- Lichess
- Chess.com
- Stockfish
- Maia
- Razorpay
- UPI AutoPay
- Stripe
- WhatsApp Business
A flat monthly price
Plans by capacity, never per student, with a free plan to start.
Fees that collect themselves
Razorpay UPI AutoPay and Stripe, with a receipt for every payment.
- Families stay in control
Consent notices, data export and erasure for every family.
The copilot, in 81 seconds
Let AI do the heavy lifting. You make the call.
A coach is out sick on Saturday. Watch the copilot check the week, find a free Sunday slot and draft the move, then wait for one tap from you.
The power of all your apps, in one
AI-nativeacademy OS
Retire the spreadsheets and the WhatsApp chase
You don’t need a separate CRM, batch scheduler, billing app and parent chat group. Leads, trial classes, fees and parent updates all run here, on one record per student, so nothing at your academy is typed twice.
Your numbers
The numbers that actually matter, without asking anyone
Money, retention, attendance, coaches, student progress and enquiries, from the same records your team already keeps. Nobody has to compile a thing.
Knight’s Gate Chess Academy / Analytics
All centresUpdated just nowAsk the copilot about your numbers
Analytics
Mondays at 08:00, to owners and admins.
Collected
$19.4k
$120 more than September
Outstanding
$1,992
12 families, template reminders sent
On AutoPay
%
41 of 120 families
Collected in October so far, every four days, in thousands of dollars
What changed: The first four days were the largest, through AutoPay on the 1st.
Try the copilot
Ask your academy anything
The copilot reads attendance, ratings and payments from your own records. This one runs on a demo academy and knows three questions.
CopilotAnswered from your records
Knight’s Gate Chess Academy
Read 3 October sessions in Batch B2. Three students in Batch B2 missed two of the three October classes.
Who missed Batch B2 twice this month?
- attendance.list(batch: B2, month: October)3 sessions
- students.filter(missed: 2 or more)3 students
Three students in Batch B2 missed two of the three October classes.
Hana K.Batch B2, Thursdays2 missed
Kofi M.Batch B2, Thursdays2 missed
Omar H.Batch B2, Thursdays2 missed
Sources1B2 register, October2Student records
Your AI, your records
Connect your academy records to Claude, ChatGPT, Gemini or Perplexity
ChessCore gives AI assistants an MCP server and a public REST API. Each connection uses a scoped API key or OAuth, and an assistant receives only the records your academy authorises it to read. Claude, ChatGPT, Gemini CLI and Perplexity each let you add a custom MCP server on the plans that offer it, as does any other assistant that supports MCP.
Operations
Set the schedule once. Fees and reminders follow.
Put students into batches on a recurring timetable. Class reminders go out 24 and 2 hours before class, and recurring fees raise invoices and fee reminders on the schedule you turn on.
Recurring batches and attendance
Centre classrooms and online batches on recurring schedules, with attendance marked in class and kept on every student’s record.
Make-ups and substitutions
A missed class turns into a make-up on the record, and when a coach cannot take a batch a substitute takes it, with the change logged.
Razorpay UPI AutoPay and Stripe
UPI AutoPay e-mandates in India and Stripe cards worldwide, so a recurring fee is collected on the date the parent agreed to.
Invoices and a ledger for each family
GST-ready invoices and one ledger per family, so every payment, receipt and balance sits in one place you can read at a glance.
More than one centre
Run several centres and online batches side by side, each with its own batches, coaches and fees, and see the whole academy from one seat.
Tournaments
Swiss, round-robin, knockout and team events, with public registration, tiebreaks and standings that update live.
Thursdays, 17:30
Included with a paid plan
A professional academy website, without hiring a developer
Core, Grow, Pro and Enterprise include a free academy website, new or redesigned by the ChessCore team, with free hosting while you stay on a paid plan. You supply the content and your own domain.
Your academy website
Your content. Our design, build and hosting.
Included with Core, Grow, Pro and Enterprise. Your academy keeps or buys its own domain name.
Student record
Know how each student is improving, and what to fix next
Analysed games, rating history and the mistakes worth practising build up on each student’s profile.
- On the Pro plan and up, link a student’s Lichess account and their games arrive on the profile. Chess.com games come in as a read-only import. Stockfish marks the mistakes in each one.
- Tournament results and rated games build a chart from the first week, so a parent sees improvement on a line rather than in a promise.
- Mistakes from a student’s analysed games join their spaced-repetition puzzle queue, so practice goes to exactly what went wrong.
- One profile per student with guardian contacts, consent notices and attendance history, and an export or erasure when a family asks for one.
For your students
Students practise between classes, and you see it
Your students train inside the same system you run, so their puzzles, games and ratings show up in the reports you send home.
Due today
Back rankForksPinsThis week
White to move, rated 1420
6,095,563 rated puzzles
Spaced repetition brings each student’s weak themes back on the day they are due.
Nightly reviews on the Pro plan and up
Stockfish reviews up to two new synced games per student each night, and the mistakes come back as puzzles in their queue.
Opponents that play like people
Maia at five levels, from about 1100 to about 1900.
A live classroom
Video, audio and a shared board the coach drives, every move synced to the class.
Tournaments with live standings
Swiss, round-robin, knockout and team pairings.
Integrations
Your tools keep working. ChessCore connects them.
- Lichess and Chess.comOn the Pro plan and up, Lichess games sync to each student’s profile, Chess.com games import read-only, and Stockfish reviews both.Works with Lichess and Chess.com.
3 games importedLucas M., 2 min ago - WhatsApp BusinessClass recaps go to parents once a coach approves them, or on their own if you turn on auto-publish. Fee links follow your schedule.Works with WhatsApp.
Recap approved and sentB2 parents, 18:05 - Razorpay and StripeUPI AutoPay e-mandates, card payments, GST-ready invoices and a receipt for every payment.Works with Razorpay and Stripe.$180 paid on AutoPayMüller family, receipt sent, 09:02
- Move 17: Rd8# missedAdded to the puzzle queueStockfish and MaiaStockfish evaluates every position, and Maia gives students human-like opponents at five levels.Works with Stockfish and Maia.
Parents
Parents stay informed without messaging you
Monthly progress emails go out on their own when you switch them on, and families see attendance, fees, ratings and reports in one place. A coach approves what the copilot writes, unless you turn on recap auto-publish.
- Parents sign in from the browser to see attendance, invoices, ratings and homework. Families can also install the web portal from their browser to the home screen.
- After class the copilot drafts a short recap with the homework. The coach reads it and approves it, unless your academy switches on auto-publish.
- Payment links and AutoPay mandates that land in the family’s ledger the moment the parent pays, with a receipt they can keep.
- Monthly progress reports with the games behind them. AI-written report text is approved by a coach; automatic monthly emails carry only counts and ratings.
iPhone and Android · Coming soon
One ChessCore app for your whole academy
We’re building the ChessCore app for iPhone and Android. Owners, coaches, parents and students sign in to the same app, and each person sees what their role needs. Until it ships, parents and students can add the ChessCore web app to their home screen from the browser.
Academy owners
Today’s classes, fees due and what is waiting for approval.
Coaches
Attendance, batches and the games to review.
Parents
Classes, fees and reports for every child.
Students
Homework, puzzles and the next class.
Get told when it’s out
Tell us who you are and which phone you use. We’ll send one email when the app is ready to download.
Privacy and security
Full automation, with families’ privacy built in
Names and contact details are masked before copilot text reaches an AI model, families can ask to see or erase their data, and the same protections apply on every plan.
Your records stay in your academy
Row-level security in the database scopes academy records to your academy, and staff permissions limit what each person can open.
Guardian consent on record
For every minor, consent is captured from a guardian, versioned and renewable, with the purposes it covers written down.
An audit log nobody can edit
ChessCore keeps an audit log of who did what and when. Owners and admins can search it, and nobody can edit it. Staff sign in with two-factor codes or passkeys.
Never sold. Never used for ads.
ChessCore does not sell student or family data or use a child’s data for advertising. The processors that run the service receive only what their job needs.
Price and setup
A price that doesn’t rise with every enrolment
Plans are priced by capacity, not per student, so a new enrolment never changes your bill inside a plan.
Grow
$109 a month, billed annually
$139 month to month. The same price from 101 to 500 students.
- Free academy website, designed and hosted
- Up to 500 students
- Everything in Core
- Razorpay UPI AutoPay and Stripe billing
Starting out? The Free plan covers a small roster, with no credit card required.Compare every plan
Moving over
Setting up takes four steps, and we do them with you.
- 1
Tell us about your academy
On WhatsApp or email, and we set it up with you.
- 2
Bring your student list
Import it from the spreadsheet you use today, then recreate your batches on recurring schedules.
- 3
Invite your team and families
Coaches, front desk, accounts and parents each get the access you choose.
- 4
Connect payments and WhatsApp
Razorpay UPI AutoPay or Stripe for fees. WhatsApp stays, and reminders and recaps go out through it.
Overview
What is ChessCore?
AI-native management software built for chess academies, clubs and coaches.
The usual way
Spreadsheets and WhatsApp
Notebooks, group chats and memory
Attendance in a notebook, fee reminders sent one parent at a time, and progress reports skipped when the coaches run out of evenings.
The usual way
Generic studio software
Built for dance and martial arts classes
- No chess engine or game review
- No Lichess or Chess.com games
- No puzzles, tournaments or ratings
- Nothing that drafts the paperwork
The ChessCore way
One system that knows chess
Stockfish analysis and a copilot that drafts from your records
- Stockfish on games a coach picks, plus up to two new synced games per student each night on the Pro plan and up
- Lichess sync and Chess.com import (Pro plan and up)
- 6,095,563 rated puzzles and tournaments
- Drafts the paperwork for a coach to approve
ChessCore at a glanceWho it is for, price, payments, chess, AI, data and parents, in one list.
- Built for
- Chess academies, clubs and coaches, from one centre to several.
- Who uses it
- Ten roles: owner, admin, front desk, accounts, counsellor, sales, coach, parent, student and partner school, each with the access you choose.
- Price
- A free plan for a small roster, then flat monthly plans by capacity from $69 a month billed annually. Never priced per student.
- Payments
- Razorpay UPI AutoPay and Stripe, with invoices, receipts and a ledger for each family.
- Chess
- Lichess sync and Chess.com import (read only) on the Pro plan and up, Stockfish analysis, Maia opponents, 6,095,563 rated puzzles and tournaments.
- AI
- The copilot drafts from your records and asks before it changes one, unless staff switch on auto mode. Refunds, payroll and copilot messages to guardians need a second person to approve.
- Data
- Each academy’s data is kept apart. Consent notices, export and erasure for every family, and an audit trail nobody can edit.
- Parents
- A portal on any phone with nothing to install, and class recaps on WhatsApp.
- Classroom and mobile
- Built-in video and audio with a shared chessboard. Families can install the web portal from their browser; screen sharing is planned.
What exactly does ChessCore do?
ChessCore runs the whole chess academy from one place: batches and recurring schedules, attendance and make-up credits, fee collection through Razorpay and Stripe, a chess profile per student with engine game analysis, and an AI copilot that drafts game reviews, progress reports, and parent messages from your real records. Students train inside it too: puzzles, games against AI and classmates, homework, and live classes on a shared board. Parents get their own portal for reports, receipts, and absences.
Do students practise inside ChessCore?
Yes. Students get a training portal with puzzles from a catalog of 6,095,563 rated puzzles, served on a spaced-repetition schedule with streaks and an academy leaderboard. They can play human-like AI opponents at five levels, challenge classmates, do homework, and join live classes where the coach drives a shared board. Tournaments run with Swiss, round-robin, or knockout pairings.
What does the AI do, and what does it never do?
The copilot drafts the paperwork: game reviews, monthly progress reports, fee reminders, and class recaps, all built from your attendance, rating, and payment records. It never evaluates a chess position (Stockfish does that), never invents a number (they come from the database), and never sends a draft to a family itself, except class recaps if your academy turns on auto-publish. Class reminders, fee reminders and the automatic monthly emails, which carry only counts and ratings, are fixed templates that send on the schedule you switch on.
Do parents need to install an app?
No. Parents get an email invite, then sign in to their portal in the browser with their own login, and the updates they care about, class recaps, fee links, and approved reports, arrive on WhatsApp. Families who want an app get the academy-branded one, which installs to a phone home screen straight from the browser.
We run on spreadsheets and WhatsApp groups today. How hard is switching?
That is the setup we built the importer for. Bring your student list in from a spreadsheet, recreate your batches with recurring schedules, and connect each student’s Lichess or Chess.com account. How long setup takes depends on your records; we import the roster with you, and most of the work is checking it. WhatsApp stays, it just becomes organized: reminders, payment links, and recaps go out through it instead of manual typing.
Is my students’ data safe?
Every academy’s data is isolated from every other academy’s. Contact details, ID numbers and dates are masked, and student names replaced or shortened, before copilot text reaches an AI model; guardian consent for minors is recorded and renewable, and rating history is append-only so a student’s record can never be silently rewritten.
What does it cost?
There is a free plan for a small roster with core scheduling and the same daily copilot allowance as every plan, with Stockfish analysis included and no credit card required. Paid plans start at $69 per month billed annually, and you can change or cancel your plan from the dashboard at any time.
Can I really run the academy by talking to ChessCore?
Yes. The copilot can look things up and make changes across students, batches, attendance, fees, leads, payroll and reports, using the same permissions as the person asking. By default it asks before every change, and a staff member can switch on auto mode, or allow a specific action, so it runs without the click. Refunds, marking invoices paid, payroll and copilot messages to guardians need a second approver.
Can I see who changed what?
Yes. ChessCore keeps an append-only audit trail of actions by staff and by the copilot, newest first. Owners can filter it and export it to CSV.
Who at my academy uses ChessCore?
Everyone who works on a student’s record: the owner and admins, the counsellor who handles enquiries, the front desk that runs batches and attendance, whoever does the accounts, the coaches, and the parents and students themselves. Each role sees only its own part, and the owner decides what every role can see and do.
Can I see how my academy is doing without asking my team?
Yes. The analytics workspace shows revenue, retention, attendance, coach utilisation, rating improvement and the enquiry funnel from the records your team already keeps, and it exports to CSV. Every Monday at 08:00 owners and admins also get the week in one summary.
Does ChessCore include an academy website?
Yes, with Core, Grow, Pro or Enterprise. The ChessCore team designs and builds a new academy website or redesigns your existing one, and hosts it free for as long as you stay on a paid plan. You supply your logo, photos, coach bios, batch and fee details, and keep or buy your own domain. The domain is not included. The Free plan ($0) does not include the website.
Get started with ChessCore
Set up your academy with us
- We import your roster from the spreadsheets you already keep.
- We connect Lichess, import from Chess.com, and set up batches and fee plans.
- You approve the first reports before any family sees them.
Or write to hello@chesscore.io